Acceptable Use of Equipment
Test and Tag Sydney has published this Acceptable Use of Equipment Policy to protect staff from illegal or damaging actions by individuals, either knowingly or unknowingly. This policy is not designed to impose restrictions that are contrary to Test and Tag Sydney’s established culture of openness, trust and integrity.
Internet/Intranet/Extranet-related systems, including but not limited to computer equipment, software, operating systems, storage media, network accounts providing electronic mail, WWW browsing, and FTP, are the property of Test and Tag Sydney. These systems are to be used for business purposes in serving the interests of the company, and of our clients and customers in the course of normal operations.
It is the responsibility of every employee to read, understand and acknowledge this policy, and to conduct their activities accordingly.
This purpose of this policy is to outline the acceptable use of computer equipment provided by Test and Tag Sydney. These rules are in place to protect the employee and Test and Tag Sydney. Inappropriate use exposes Test and Tag Sydney to risks including virus attacks, compromise of network systems and services and legal issues.
This policy applies to employees, contractors, consultants, temporaries and other workers at Test and Tag Sydney, including all personnel affiliated with third parties. This policy applies to all equipment that is owned, leased or connected to Test and Tag Sydney.
“Personal Use” is defined as all non-work related use, and includes internet usage and private emails.
General Use and Ownership
While Test and Tag Sydney’s network administration desires to provide a reasonable level of privacy, users should be aware that the data they create and/or store on the corporate systems remains the property of Test and Tag Sydney. Because of the need to protect Test and Tag Sydney’s network, management cannot guarantee the confidentiality of information stored on any network device belonging to Dicker Data.
Each employee is responsible for exercising good judgment regarding the reasonableness of personal use. If an employee is unsure of what constitutes reasonable personal use, they should consult their manager.
For security and network maintenance purposes, authorized individuals within Test and Tag Sydney may monitor equipment, systems and network traffic at any time, as per auditing requirements.
Test and Tag Sydney reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy.
Test and Tag Sydney owns all email loaded into, received and sent from an employee’s account. Upon termination or leaving the company, Test and Tag Sydney remains the owner of this content.
Security and Proprietary Information
Test and Tag Sydney employees are not permitted to share accounts and must not share their password with other staff members. Each employee is responsible for their own account and any illegal or other activity that breaches this policy conducted by an account will be attributed to its owner.
If a computer or other machine is left unattended in the office, the employee is responsible for locking the computer before leaving his/her desk. This can be done by holding the windows key and pressing the ‘L’ key.
Employees are not permitted to use the Test and Tag Sydney name and/or equipment to post comments reflecting company views in the public domain unless it is specifically outlined in their role.
All hosts used by the employee that are connected to the Test and Tag Sydney domain, whether owned by the individual or Test and Tag Sydney, will adhere with this policy and agree to run the latest anti-virus software.
Employees must exercise extreme caution when opening attachments received from unknown senders, which may contain viruses, Trojans, etc.
The following activities are, in general, prohibited. Employees may be exempted from these restrictions during the course of their legitimate job responsibilities (e.g., systems administration staff may have a need to disable the network access of a host if that host is disrupting production services). Under no circumstances is an employee of Test and Tag Sydney authorized to engage in any activity that is illegal under local, state, federal or international law while utilising Test and Tag Sydney owned resources. The lists below are by no means exhaustive, but attempt to provide a framework for activities which fall into the category of unacceptable use.
The following activities are strictly prohibited, with no exceptions:
- Violations of the rights of any person or company protected by copyright, trade secret, patent or other intellectual property, or similar laws or regulations, including, but not limited to, the installation or distribution of “pirated” or other software products that are not appropriately licensed for use by Test and Tag Sydney.
- Unauthorized copying of copyrighted material including, but not limited to, digitization and distribution of photographs from magazines, books or other copyrighted sources, copyrighted music, and the installation of any copyrighted software for which Test and Tag Sydney or the end user does not have an active license is strictly prohibited.
- The introduction of malicious programs into the network or server (e.g. viruses, Trojans, worms, etc)
- Revealing your account password to others or allowing others to use your account. This includes family and friends when work is being done outside of the Test and Tag Sydney premises.
- Making fraudulent offers of products, items, or services originating in any form from Test and Tag Sydney.
- Executing any form of network monitoring that will intercept data not intended for the employee.
- Circumventing user authentication of any host, network or account.
- Providing information about, or lists of, Test and Tag Sydney employees to parties outside Test and Tag Sydney.
- Excessive personal use during work hours (use is more than insignificant and/or affects and employee’s performance).
Email Communications and Activities
- Sending unsolicited email messages, including the sending of “junk mail” or other advertising material to individuals who did not specifically request such material (email spam).
- Unauthorized use, or forging, of email header information.
- Employees will not send material deemed inappropriate by management.
Offensive or Inappropriate Material
Use of the Test and Tag Sydney systems must be appropriate to a workplace environment. This includes, but is not limited to, the content of all electronic communications whether sent internally or externally.
The Test and Tag Sydney systems must not be used for material that is pornographic, harassing, hateful, racist, sexist, abusive, obscene, discriminatory, offensive or threatening. This includes sexually oriented messages or images and messages that could constitute sexual harassment.
Any employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.
By signing this acknowledgment, you are making a declaration that you have read, understood and agree to abide by this policy in full when using the Test and Tag Sydney network or equipment provided by Test and Tag Sydney.
Please return this acknowledgement to the HR & Payroll Manager as soon as you have signed it.